Artificial intelligence has been discussed in hospitality for years, often framed as an inevitable force that will “change everything.” Yet for many hoteliers, that statement has remained vague. Change how, exactly? And where does it actually show up in daily hotel operations?
Some of the clearest answers emerged in a recent episode of the CoStar News Hotels Podcast, where Natalie Harms spoke with Kyrien Jacob (KJ), partner at Highgate Ventures, about how AI is beginning to reshape hospitality. Their conversation goes into the mechanics of what is changing inside hotels today, particularly around productivity, labor, and decision making.
What becomes clear is that AI is not simply another technology layer. It represents a structural shift in how work itself is done.
AI as a Productivity Engine, Not a Feature
One of the central themes discussed in the podcast is that AI’s true impact lies in productivity. Unlike previous generations of hotel software that digitized workflows, AI actively replaces portions of human effort. That distinction matters.
In hospitality, labor often represents 30 to 40 percent of total operating costs. Even modest productivity improvements therefore have a direct and meaningful impact on profitability. As KJ explains, AI’s economic power comes from its ability to automate repetitive, structured tasks and to do so continuously, without fatigue, downtime, or human error.
This is why AI is gaining attention at the ownership level. Owners are less interested in whether a system is “AI-powered” and more focused on whether it can demonstrably reduce labor intensity, improve forecasting accuracy, or eliminate inefficiencies that have long been accepted as part of hotel operations.
Two Paths of Transformation
The discussion highlights two parallel areas where AI is advancing.
The first is guest-facing. AI is changing how travelers search, plan, and book trips. Instead of browsing websites or scrolling through search results, guests are increasingly asking natural-language questions and receiving synthesized answers. This shift has clear implications for distribution and visibility.
Hotels have seen this before. When online travel agencies mastered digital distribution and search, many hotels were slow to respond. The result was a long-term dependency on intermediaries. Today, a similar risk exists if hotels do not ensure their content, availability, and positioning are accessible to AI-driven discovery tools.
Several hospitality technology companies such as Lighthouse are now focused on solving this problem by structuring hotel data so it can be interpreted correctly by large language models and AI search engines. The goal is simple. If AI systems are shaping guest decisions, hotels need to be present where those decisions are formed.
The second and more consequential transformation is happening behind the scenes.
Where AI Hits Hardest: Back-of-House Operations
As discussed in the CoStar interview, the most immediate disruption will occur in roles centered on reporting, analysis, and repetitive decision making. Revenue analysis, forecasting, reservations handling, accounting reconciliation, workforce scheduling, and marketing performance tracking all fall into this category.
AI systems can ingest vast amounts of data from property management systems (PMS), revenue tools, and external demand signals. They analyze that data continuously and surface insights in real time. Tasks that once required teams of analysts can now be performed automatically, with higher consistency and speed.
One example mentioned during the discussion is the evolution of revenue management platforms such as LodgIQ. Rather than relying on dashboards that require interpretation, newer AI-driven systems generate plain-language summaries that highlight risks, opportunities, and recommended actions. Users can interact conversationally, asking follow-up questions and validating assumptions without digging through layers of data.
This fundamentally changes the role of revenue teams. Humans are no longer spending their time assembling reports. Instead, they supervise, validate, and decide.
Redefining Roles, Not Eliminating Hospitality
A key clarification from the conversation is that AI does not eliminate hospitality professionals. It eliminates inefficiency.
Roles that are heavily task-based and data-driven will shrink or be redefined. Revenue analysts, reservations managers, and certain finance and marketing support roles are particularly exposed. In many cases, AI can handle a majority of their current workload.
At the same time, roles that depend on judgment, leadership, communication, and human interaction remain critical. General managers, department heads, and guest-facing teams are not replaced. Their responsibilities shift upward, away from execution and toward oversight, coordination, and strategic decision making.
The result is a leaner organizational structure with a higher concentration of senior, decision-oriented roles.
Why the Industry Is Still Underestimating the Shift
Despite growing awareness, the podcast makes clear that much of the industry still underestimates the speed and scale of change. Many hoteliers sense that something significant is coming, but few have fully adjusted their operating models in response.
Fragmented systems, slow integrations, and cultural resistance all contribute to a gradual pace of adoption. Yet pressure is mounting from owners who expect technology investments to translate into measurable productivity gains.
As KJ notes, hotels that move early will shape new operating standards. Those that wait will eventually adapt, but under less favorable conditions and with fewer strategic options.
The Strategic Question Ahead
AI’s role in hospitality is no longer theoretical. It is already reshaping how data is processed, how decisions are made, and how many people are required to operate complex hotel environments.
The real question for hotel leaders is not whether AI will be adopted, but how intentionally that adoption will occur. Hotels that treat AI as a tactical tool risk incremental gains. Those that treat it as a structural redesign of work stand to gain a lasting competitive advantage.
As the discussion reported by Natalie Harms for CoStar News makes clear, AI is not simply arriving in hospitality. It is reorganizing it. The hotels that recognize this early will define the next operating model for the industry.
