How to choose the best hotel PMS (and how to recover if you didn’t)
🏨 In the hospitality industry, hoteliers face over 33 million Google search results for "PMS" (Property Management Systems), with sites like HotelTechReport listing 273 providers and LinkedIn featuring over 1,000 options. The abundance of choices can cause indecision and confusion. Implementation times for PMS can be misleading, with some providers promising a one-day setup, but issues often arise months later. Complex environments, like hotels with multiple departments, require more extensive training and setup time. Integration quality of PMS APIs is essential, especially for accurate pricing and operational decisions. Accounting issues with new PMS often surface during monthly audits or fiscal year-end, leading to financial discrepancies and compliance risks. Inadequate PMS reporting affects decision-making and strategic planning. Larger properties face additional challenges with complex revenue streams and the integration of additional systems. Consultants might have conflicts of interest or lack understanding of the hotel's specific needs. Involving staff from different departments in the PMS selection process is crucial. PMS implementation failures can provide insights for future decisions. The true cost of PMS ownership can escalate with additional features, integrations, maintenance, and upgrade fees.
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